Privacy Policy

Last Updated: October 11, 2025

Your privacy is important to us. It is our policy to respect your privacy regarding any information we may collect from you across our web app, https://hrinder.com, and other sites, services we own and operate.

This Privacy Policy explains how we collect, use, store, and protect your data when you visit our web app, https://hrinder.com or use our other services. By accessing our web app, you agree to the terms of this Privacy Policy.

1. Information We Collect

1.1. Personal Data

  • Your name*
  • Your email addresses*
  • Your phone numbers*
  • Your social media and other webpage links*
  • Other details provided in CV (experience, skills, etc.)**
  • Other details provided in Organisation description (name, location, etc.)**
  • Other details provided in Job description (requirements, responsibilities, etc.)**

* - Information is stored in encrypted form in our database, as an extra layer of data security
** - Information depends on your account type and level of access.

1.2. Non-personal data

  • IP address
  • Date and time of visit
  • Browser type and version
  • Other analytics information from https://hrinder.com pages that help us improve our service*

* - Information is not personalised and not shared with any third party companies and/or services.

1.3 Information Collected Via Google Sign-In

When you authenticate or create an account using "Sign in with Google," we only access and store the absolute minimum personal information required to establish and manage your user account.

The information we collect and store includes:

  • Email Address: Used as your unique identifier and primary communication channel (e.g., for important service notifications).
  • Given Name (First Name): Used for personalizing your in-app experience.
  • Family Name (Last Name): Used for personalizing your in-app experience.

We do not collect or store sensitive information such as your Google password, profile picture, birth date, gender, or any other data accessible by Google that is not explicitly listed above. We do not track your activity on other Google services.

1.4 Information Collected Via GitHub Sign-In

When you authenticate or create an account using "Sign in with GitHub," we only access and store the absolute minimum personal information required to establish and manage your user account.

The information we collect and store includes:

  • Email Address: Used as your unique identifier and primary communication channel (e.g., for important service notifications).
  • Name: Used for personalizing your in-app experience.

We do not collect or store sensitive information such as your GitHub password, profile picture, birth date, gender, or any other data accessible by GitHub that is not explicitly listed above. We do not track your activity on GitHub nor access your repositories.

1.5 Information Collected Via LinkedIn Sign-In

When you authenticate or create an account using "Sign in with LinkedIn," we only access and store the absolute minimum personal information required to establish and manage your user account.

The information we collect and store includes:

  • Email Address: Used as your unique identifier and primary communication channel (e.g., for important service notifications).
  • Given Name (First Name): Used for personalizing your in-app experience (this is the name publicly listed on your LinkedIn profile).
  • Family Name (Last Name): Used for personalizing your in-app experience (this is the name publicly listed on your LinkedIn profile).

We do not collect or store sensitive information such as your LinkedIn password, profile picture, specific work history details, connections list, or any other data accessible by LinkedIn that is not explicitly listed above. We do not track your activity on LinkedIn nor access your messages or extended professional network.

1.6 Information Collected Via Facebook Sign-In

When you authenticate or create an account using "Sign in with Facebook," we only access and store the absolute minimum personal information required to establish and manage your user account.

The information we collect and store includes:

  • Email Address: Used as your unique identifier and primary communication channel (e.g., for important service notifications).
  • Given Name (First Name): Used for personalizing your in-app experience (this is the name publicly listed on your Facebook profile).
  • Family Name (Last Name): Used for personalizing your in-app experience (this is the name publicly listed on your Facebook profile).

We do not collect or store sensitive information such as your Facebook password, profile picture, friend list, posts, "likes," or any other data accessible by Facebook that is not explicitly listed above. We do not track your activity on Facebook nor access your private content or messages.

2. Cookies

HRinder may use cookies and similar tracking technologies (such as web beacons and pixels) to help us analyze traffic, monitor the performance of our Service, and improve your user experience. While we may employ tools like Google Analytics to gather non-personally identifiable usage statistics, the current use of these technologies is limited to what is strictly necessary for basic site operation and potential future performance analysis. If we begin utilizing these tools for more extensive purposes, we will update this policy and, where required by law, seek your explicit consent before activating any non-essential tracking features. You can typically manage your cookie preferences through your browser settings or, if available on our platform, via a dedicated consent management tool.

3. How your information is used

Information shared with us is used for:

  • Providing you with a personalized experience on our resources
  • Providing capabilities for other users in our system to find and view your CV or Job postings*
  • Providing functionality to communicate within the in-system messages
  • Sending personalised email notifications on different application events
  • Comply with legal obligations and prevent fraudulent activities

* - For job seeker, we do not share your name and/or contact information with anyone in the system without your consent on such action.

4. How your information is shared

We do not sell or trade your personal information. However it can be shared in the following cases:

  • Payment processing. Some information may be shared with payment providers to process payments.
  • Legal Compliance. We may disclose information if required by law, regulation, or legal process to protect our rights and prevent fraud.
  • Business Transfers. In the case of a merger, acquisition, or sale of assets, your information may be transferred to the new entity.

5. Data Protection

We have implemented appropriate technical and organizational measures to ensure that your information is kept secure, such as but not limited to:

  • Data encryption at rest
  • Access segregation across HRinder, with role-based access control and regular audits to ensure only authorized personnel have access to specific data.

6. Data Retention

We retain your data for 3 years from the date of your last visit. We will send you an email notification prior and after deletion of your data.

7. Children's Privacy

Our web app is not intended for children under the age of 18. We do not knowingly collect personal data from minors. If we become aware of such data collection, we will take steps to delete it immediately.

8. Third Party Links

Users may find links on our site that lead to third-party websites or services. These links are provided for convenience and do not imply any affiliation, endorsement, or sponsorship by us. We encourage users to review the privacy policies of these third parties before providing personal information.

9. Your Rights and Choices

You have the right to request access, rectification (update), erasure (delete), and restriction of processing of your personal information that we hold. You can exercise these rights via our website or by using the contact information below. You may also have the right to data portability and the right to object to processing.

10. Changes to this Privacy Policy

Our Privacy Policy may be updated periodically. We will notify you about new changes upon your next visit to the web-app and/or via email notifications.

11. Contact Information

If you have any questions or concerns regarding this Privacy Policy, please contact us at:

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